• Priti Raichura

Why book our Events coordinator/Planner for your wedding

Some of my clients have confessed that at the early stages of preparing for their big day, they decided not to employ the services of a wedding planner… but in hindsight, and later on as the planning gets tough, they then contacted me for advice.

So, why did they initially choose against a planner?

They had very little debate about whether or not to bring a wedding planner on board. Quite simply, they wanted to handle all the preparations and vendor research themselves. They thought it would be fun to do the research, and also felt that looking into the suppliers was the only way to know all the options so that they could make a truly informed decision and ensure they got the style they liked at the most reasonable price — not simply a wedding planner’s “usual” contacts.  Both the bride and groom were more than happy with this conclusion, since it saved them an extra line item in their bridal budget… and were indeed worried that a wedding planner would be quite expensive.

However, when the going got tough they realised……

  • Wedding tasks aren’t always fun. Sure, it’s a ball to ooh and aah over cake designs, but there’s nothing enjoyable about researching mini-buses for guest transport or making seating charts. There isn’t much joy in reviewing vendor contracts or keeping track of payments, either. Contrary to what they had thought, hiring a wedding planner doesn’t mean outsourcing your entire wedding; a wedding planner only handles what you want them to (support at the start to get you on the right track, on-the-day coordination only, or indeed the whole shebang) so won’t take over and choose your final bouquet design for you. So if do you want to drive your wedding planning, you can focus on the fun parts… and leave the boring bits to someone else.

  • Wedding planning is stressful. Wedding planning is not the romantic experience one expects it to be. There are many details to take care of, meddling family and friends might drive you crazy and vendors can be a source of drama. During my clients engagement, several recently married friends told them that in the final month before the wedding they had been so exhausted that they just wanted the day to be over. This ended up being true for them: in the final week when they decided they needed a planner, my bride lost five pounds from stress, burst into tears a few times and her groom and her were snapping at each other. This is not how anyone’s planning should be. Bringing on board a professional planner to help and take some of the workload off the bride and grooms hands definitely would have made sense at an earlier stage (and they probably could have given advice on managing family drama at the onset).

My clients confessed

We weren’t that great at choosing vendors after all. Despite thinking that researching vendors ourselves was the only way to ensure we could make the best supplier decisions, this didn’t work out so smoothly. Out of 15 or so wedding day vendors, there were only three that we were actually totally happy with… and some others we were extremely unhappy with. When we started out planning, we had organised less than one wedding… why did we think our judgment would be better than that of a professional, who has seen these vendors in action at more than one (and perhaps several, and perhaps many!) weddings? Why did I think a planner would force us into choosing a vendor we weren’t completely happy with?

The clients went on to saying…

We didn’t know what to look for in a vendor. Other than a little Google research before interrogating potential vendors via email, we really had no idea what to ask. For example, after contacting 20 different hair stylists for quotes, I realised I had to specify if I was planning an up- or down-do to get accurate pricing… so had to email them all over again. We asked cake makers for price quotes for a three-tier cake, but it didn’t occur to us to ask about the height of the tiers… until two months before the wedding, when we found out the “magnificent” wedding cake we were paying hundreds of pounds for was only nine inches tall, and we’d now have to shell out twice as much money to get it to the grandeur that we wanted. Wedding planning takes time. Until you really get into the preparations for your big day, it is impossible to fathom how much work is involved and how many details need to be taken care of. I know brides who have taken leave from work in order to have more time to prepare their weddings. If you work long hours, have lots of hobbies or have children to look after, and don’t want to be completely drowning in to-do lists during your engagement, a wedding planner handling some of those tasks for you could be a real lifesaver. Also, you really don’t want to get in trouble at the office by getting caught doing wedding planning on company time! Things do go wrong at the last minute.  At my friend’s wedding (in which they didn’t book out a planner – and the amazing Priti Raichura )  day before the wedding, the baker for their cake buffet claimed they never received their order, and their dance floor provider phoned halfway through their bridal party lunch claiming they hadn’t been paid. That night while setting up the reception room, us friends realised one table setting was missing, so had to frantically call the decorator for extra chair decorations, and re-confirm guest numbers with the kitchen. Tiny things, but they were unnecessary and brought a general feeling of stress on a day when our friends could have booked a planner to make it more stress free and relaxing.  For us, Priti Raichura Events did everything for us –   we were lucky nothing went wrong on the wedding day itself with their professionalism and their amazing team
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